(1%) price advantage in the evaluation of bids or proposals for the purchase of goods, supplies, and equipment subject to sales and use tax. 2. Environmental Preference City staff shall make every effort to purchase goods that are environmentally responsible. Per LNMC 3-6-2(b)(3), departments shall purchase and use goods made of recycled and/or recyclable materials whenever practicable. Departments shall be aware of the following environmental guidelines when purchasing goods, materials, equipment or supplies: a. Equipment that meets Energy Star specifications b. Products that contain non-hazardous materials c. Products that will not emit harmful air emissions d. Products that are readily bio-degradable and non-persistent in the environment after its use e. Keep informed of current developments in market conditions and new products. 3. Purchases NOT REQUIRING a PO A PO is not required for purchases less than $3,000.00; however, such purchases must be approved by the appropriate department director before the order is placed. Soliciting competitive bids is not required; however, staff is encouraged to seek competition when possible to support the effort of obtaining optimum pricing for the City. a. Purchases of $100.00 or less, per LNMC 3-6-4(1): Departments may utilize petty cash or a credit card for purchases up to $100.00; however, employees shall make every attempt to use their City-issued procurement card. Justification for the use of petty cash must be documented on the cash receipt. b. Purchases of $100.01 to $2,999.99, per LNMC 3-6-4(2): A department director may authorize purchases over $100.00 and less than $3,000.00 without issuing a PO or contract. Employees may use their City-issued procurement card to make the purchase, or may request that the City be invoiced through its existing accounts payable/cash disbursement process. PURCHASING POLICY Page 2 of 10 COUNCIL POLICY LAST ADOPTED 6/4/2024 136