CITY CLERK DEPARTMENT Description The City Clerk is the local official for elections, local legislation, the Public Records Act, the Political Reform Act, and the Brown Act (open meeting laws). Before and after the City Council takes action, the City Clerk ensures that actions are in compliance with all federal, state, and local statutes and regulations and that all actions are properly executed, recorded, and archived. The statutes of the State of California prescribe the basic functions and duties of the City Clerk, and the Government Code and Election Code provide precise and specific responsibilities and procedures to follow. The City Clerk's office is a service department with the municipal government upon which the City Council, all City departments, and the general public rely for information regarding the operations and legislative history of the City. Prior Year Accomplishments • Administered the appointment of (2) new City Council Members. • Prepared agenda, agenda packets, and minutes for Regular and Special City Council meetings. • Prepared agenda, agenda packets, and minutes for Investment, Banking and Audit Committee meetings. • Completed the Implementation of VoteLynx meeting vote system. • Completed the implementation of NetFile, online filing system for Campaign Filing Disclosures and Statements of Economic Interests. • Fulfilled over 320 Public Records requests. • Administered the requirements of the Political Reform Act related to campaign disclosure documents, Form 700 Statement of Economic Interest filings, AB1234 Ethics Training, and Harassment Training. • Completed recruitment for vacancies on City Commissions and Committees. • Updated the Maddy List. • Administered oath to new Commission and Committee members. • Assured compliance with records retention practices at all on-site and off-site facilities. • Assured compliance with all required training for elected and appointed officials. • Engaged in Phase 1 of the Comprehensive Municipal Code Update. • Hosted (2) Vote Centers for the Presidential Primary Election. 30